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Episode 2 of 23

2. Automate Your Work Life with Better Systems

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station description Nonprofit management systems and processes that simplify your job and free you to f... read more
The Freelance Factor: Simplifying Nonprofit Management
Duration: 21:04
Reduce redundancy and repetition by setting up systems that allow you to have visibility to everything going on while staying hands off and letting your team do their job.Today's Show NotesYou can find more resources and articles from Rachel at www.copperhiveconsulting.com.Rachel and her team at Cop
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Reduce redundancy and repetition by setting up systems that allow you to have visibility to everything going on while staying hands off and letting your team do their job.Today's Show NotesYou can find more resources and articles from Rachel at www.copperhiveconsulting.com.Rachel and her team at Copper Hive Consulting offer coaching to churches and nonprofits with a focus on operational strategy and structure. She also has an expansive network of freelancers who specifically prefer serving nonprofits and with whom she shares contract position opportunities. Schedule a free discovery call with Rachel to find the right coach or to share your job opportunities with the freelance network. Show SponsorsSlackStreamline your communication and keep your email inbox free of the chatter clutter. Slack offers free plans as well as pricing options for any size team.Today’s TopicFirst of all, do you even have systems in place?Analyze the level of health in your current functionalityWe are always a legend in our own minds and convinced we have superb systemsPut away your ego for a minute and look through your church with fresh eyes. Better yet, get someone else to do this with you or for you***(Create a free download with this assessment)You probably have very impressive leaders all around you who lead at high levels in their company or industry.Today we are going to focus on these three systems:Decision-making (and approvals)Feedback and accountabilityProject workflowsThere are other areas to dig into, but you’ve got to take baby steps. We have a link in the show notes to a longer assessment you can do with your leadership team and use it as a blueprint to get feedback from business leaders in your circle.Decision making and approvalsTraffic light system - red, yellow, greenHow much control do you need?Have you defined your 3, 6 and 12-month goals?When your team thoroughly understands where they are headed it will help them filter ideas and opportunitiesHow much of a micro manager are you? You have to get feedback from the people who work FOR you.How do you feel about mistakes?Kanban and workflow systems - BASICWhat are the checkpoints where ideas, projects are reviewed?Who or what are potential bottlenecks?Accountability & FeedbackWhat kind of feedback culture do you have?Periodic assessments and that’s where the truth comes out?Weekly team or individual meetings with truthful feedbackAre your managers able to hold people accountableAre there any repercussions for unmet deadlines or off-target branding and missional alignmentI don’t mean punishment - I am talking about a conversation. About an honest check in and a clarification of expectations.Share the story of client who saw me ask for feedback instead of taking charge.Managers need to be able to stay organized and have the tough conversations. (They aren’t tough when you do them with respect and grace, but with clear expectations.)Project WorkflowsI have an idea… tell a story of how to engage top tier donors. I prepared a proposal - spent two weeks on it. I turned it in and never heard another word. No feedback telling me it was a horrible idea or presentation. Just nothing. Ever.How motivated do you think your team is when that is the pattern?How do they know what the next step is? Some of what you do in your ministry doesn’t follow a set workflow that can be described in a diagram or on a kanban board.BUT much of it does. Let’s use a fundraising campaign for a church.<li style="fon
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